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HMA 2010 Delegates FAQ FREQUENTLY ASKED QUESTIONS
a. How much do I
have to pay for accompanying person(s)?
2. AGENDA
3. CEO FORUM a. What is the CEO
Forum?
4. CONFERENCE AGENDA AND PROGRAM OF ACTIVITIES a. What are the
features of the Conference?
a. What is the climate in Seoul, Korea? b. Do I need to apply for a VISA to enter South Korea? c. Will you send me necessary invitation letters for my VISA application? d. Currency · What is the unit of currency in South Korea? · Where can I get my money changed?
a. How many participants are expected to attend the Conference? b. Can I get a list of attendees of HMA 2010?
8. DRESS CODE
10. EXCHANGE RATE
11. EXPO a. Who can exhibit?
12. FEATURES OF THE CONFERENCE
a. When is the event to be held? b. Where will the event be held? c. Meal Preference · What kind of meals do you serve? · I have dietary restrictions, to whom should I address this concern? · Can I order other special meals? d. Who can I speak to for more information on HMA? e. Can I have a map of the location? f. Other useful links/information
15. HOTEL AND AIRLINE INFORMATION a. Where can I stay during the Conference? b. How much do I have to pay for the accommodation? c. Is my hotel reservation confirmed? d. Is it ok if we are 3 in a room? e. Can you give me rates of the alternative hotels? f. How do I get from the airport to the Grand Hilton Seoul? g. How much is the taxi, limo, bus, etc. rate? h. How much is the cost of airline ticket?
16. CONFERENCE BAG AND NAME TAG – HOW DO I GET THEM?
17. MEAL PREFERENCE
20. PROGRAM
21. REGISTRATION a. How much is the
Conference fee? i. Am I allowed to
obtain a refund if I were to cancel my booking?
22. SCHEDULE
a. How far is the nearest shopping and entertainment district?
24. SPEAKERS a. Who are the speakers? b. Where do I get the speeches and presentations of the speakers? c. How can I contact the speakers? d. Can I have the opportunity to speak / present in this conference?
a. Am I allowed to obtain a refund if I were to cancel my booking? b. Is the registration for the Conference transferable?
ANSWERS:
a. How
much do I have to pay for accompanying person(s)?
We do not have any pre-arranged special programs or tours for accompanying persons.
b. Can
my spouse join the awards dinner (or other activity)?
Please refer to #4e (Conference Agenda and Program of Activities)
a. What
is the CEO Forum?
b. Are
non CEOs allowed to attend the CEO Forum?
4. CONFERENCE AGENDA AND PROGRAM OF ACTIVITIES a. What
are the features of the conference?
Other elements of the event are as follows:
b. What is MOM? (Please refer to #18) c. What is CEO Forum? (Please refer to #3a) d. What
is a Pre-Conference Seminar?
e. What
are the agenda / Schedule of activities?
f. When
do I need to be in Seoul? g. What
are the detailed topics and program?
Please Click here to view the topics. h. Who are the speakers? (Please refer to #24)
Preconference Rates:
a. What
is the climate in Seoul, Korea?
b. Do I
need to apply for a VISA to enter South Korea?
Nationals from the following countries are allowed to enter the Korea without a visa:
For countries not listed here, you may choose one of the following ways to apply for a visa:
· Get in-touch with the Korean embassy located in your country for the entry requirements to Korea. · Apply on-line through Korea government-accredited visa processing website. Go to this link: http://www.immigration.go.kr
Should the Korean embassy requires you a supporting document validated or issued by a Korean institution, we can provide you a letter issued by Korean Hospital Association. Just send an email to paulamanalangit@exedraevents.com. c. Will you send me necessary permit for my VISA application? We will be happy to send it to you. In this regard, may we request for the following details from you: Delegate name (passport name):
These information will be indicated in the invitation letter addressed to the Korean ambassador in your country. We will email a pdf copy of the letter to you.
d. Currency · What is the unit of currency in Korea? The Korea's monetary unit is Korean won (KRW). The current exchange rate of one US Dollar is approximately KRW 1,164.83 as of May 19, 2010. (See http://www.xe.com/ucc/ to convert your currency into Korean Won.) · Where can I get my money changed? Foreign currency may be exchanged at some high-end hotel, most large department stores, banks, and authorized money changing shops accredited by the Bank of Korea. You can also get your money changed upon arrival at the Incheon International Airport, as there are money changers and banks located at the main gates of the airport. Cards with the Plus and Cirrus logos are the easiest to use and most widely accepted in Korea. Some places even accept international cards like China UnionPay, Maestro, Electron, and JCB cards. If you have an account with Citibank, however, you can enjoy a more extensive range of banking services. Just visit a Citibank location nearby for ATM or counter services. Some ATM machines operate 24 hours a day, while others are open from 8 a.m. to 12 a.m. International credit cards such as Visa, Mastercard, and American Express are accepted in major establishments.
a. How many participants are expected to attend the Conference? 650 to 750 delegates are expected to attend HMA 2010. These are top and senior hospital managers - typically an administrator, department head, or a section chief from all over Asia, Europe and USA.
b. Can I get a list of attendees of HMA 2010? A list of participants of Hospital Management Asia (HMA) 2010 will be made available during the conference on the first day in the plenary hall.
Business casual is the standard attire for the event. This means that you do not need to wear a necktie, but may do so if you wish. The same applies to a jacket. For the ladies, our guidelines are the same, business casual. Please be comfortable. Do remember that in spite of the warm temperatures outside, the hotel air-conditioning can lower the temperature considerably so you might want to be prepared by bringing a light jacket or shawl.
The Gala Dinner and Awards Night is an exception. We request that you wear your Asian costume to win an exciting prize.
The popular cosmopolitan lifestyle of Namdaemun and Dongdaemun district in Seoul showcase a wild variety of restaurants, clubs, bars, cafes, art and antique shops, and shopping complexes. The nightlife offers everything from party hopping, clubbing, lounging to theme festivals or dining with a string quartet - discover your own hole-in-the-wall. Organizing exciting shopping expeditions could not be simpler - as countless bargain opportunities are offered, including the handicrafts of the different regions, in shopping complexes, from sleek, air-conditioned department stores to open-air markets.
Below are just some of the places you would want to go to when you come to Seoul:
Dongdaemun Market This has been one of the major markets in Korea ever since it opened in 1905. The market has grown large and now specializing in clothing goods in a very affordable price. You can find a full range of fashion items that cover head to toe. The market is divided in 2 sections. Section 1 houses most of the retail shops and malls, while Section 2 houses wholesale shops and usually opens from 8PM to 8AM. The most convenient way to get there is by Seoul Subway Line 1, Line 2 or Line 4, then get off in Dongdaemun Station.
Myeong-dong Well known for being a shopping Mecca as well as being a fashion trendsetting district, its street is lined-up with mid to low-priced shops. The side alleys are lined up with mid to low-priced shops selling clothes, accessories, and various restaurants. Each shop is unique in its style of products and interior decorations, making its night life best in Seoul. To get here, take Subway Line No.4 to Myeong-dong Station and go out of Exit No.6. This will lead you to the main street of Myeong-dong.
Namdaemun Korea’s largest market, and is near Myeong-dong. Namdaemun district has been a major business area for merchants for almost 600 years. Here, you can find best deals on almost everything – from your daily necessities, to souvenirs, to you your favorite gadgets. Visit this market by taking Subway Line No.4 to Hwehyeon Station and go out of Exit No.5 which will lead you to the entrance of Namdaemun Market.
Itaewon Known as the most exotic place in Seoul, it was said to be representing fusion of cultures with a distinctive atmosphere. Its shopping area covers a 1.4 km long street, stretching from Itaewon 1-dong eastwards to Hannam 2-dong. The area has a vibrant ambience with shops, restaurants, bars and street vendors. Most signboards are written in English, so it is more of a convenient for the shoppers from around the world. Some of the main items sold here are clothes, bags, shoes, and antique furnitures.
10.
EXCHANGE RATE
a. Who can exhibit? Essentially solutions and service providers for hospitals such as but not limited to:
b. What are the rates for exhibition space? The exhibition participation cost is:
·
Raw
Space
means that the exhibit space does not include any construction, furniture and
fittings. The exhibitor will be responsible for his own stand design,
construction and furnishings. Electrical fittings are to be ordered from the
official stand contractor. ·
Shell Schemeis a ready-to-go stand and should include: Exhibition Space; White Laminated Walls; Carpet for booth area; Fascia board with company name in standard letter; 1 fluorescent light; 1 information counter; 1 folding chair and 1 electrical outlet. ·
Special Networking
Pass - US$ 350 · Banner/Poster Display – US$ 180 One Banner Placement/Poster Display outside the booth (approximately 2x6 ft.) · Lunches Only - US$ 40 per day One lunch pass for each of the two days at US$ 40 per lunch, total US$ 80 c. What is the Expo Networking Pass? The Expo Networking Pass is a special rate extended to HMA exhibitors, and allows exhibitors who avail of it access to all the benefits of a registered delegate including congress bag, delegate meals, and entry to all sessions. Under a regular Exhibitor ID, exhibitors are only allowed access to the Expo area and to the Fellowship Night.
12.
FEATURES OF THE CONFERENCE
13. FEES
AND DISCOUNTS
a. When will the event be held? HMA will be held on August 19 & 20, 2010 (Thursday and Friday) in Seoul, Korea. Conference Hotel is still being finalized. For each of the two days, the program starts at 9:00 AM and ends at 5:30 PM, followed by cocktails on August 19 and a gala dinner on August 20.
There is also an optional pre-conference day on August 18 (Wednesday) led by Joint Commission International and other HMA partners.
b. Where will the event be held? HMA 2010 will be held in Grand Hilton Seoul in Seoul, Korea. The Grand Hilton Seoul with its modern convention centre is located 45 minutes by car from Incheon International Airport and 15 minutes from the city centre by courtesy bus. The hotel offers comfortable rooms and an executive floor. Grand Hilton Seoul in Seoul, Korea offers an excellent hub from which to explore Korea metropolis.
Shopping, entertainment and commercial districts are within a 20-minute drive. Grand Hilton Seoul gives convenient access to different historical palace and landmarks in the metropolis: Changdeok Palace, Deoksoo Palace, Gyeongbok Palace, Myeongdong shopping district, Seoul Tower, Biwon Garden. For a more detailed map of the location of Grand Hilton Seoul, kindly refer to the picture below.
Grand Hilton Seoul is located on Hongeun-dong in Seodaemun-Ku of Seoul. The hotel's complete address is: 201-1 Hongeun-dong, Seodaemun-Ku, Seoul, South Korea 120-710. Famous landmark within its vicinity which may help you on your way going to the hotel are the City Center and Hongje Subway Station.
c. Meal Preference · What kind of meals do you serve? We can arrange meals to suit a variety of restrictions. Please let us know if you are a vegetarian, or require Halal, Kosher or if you have any restrictions. Please email paulamanlangit@exedraevents.com so we may note your request. We will also let you know of similar food available near the hotel.
· Do you have meals available for my dietary restrictions? Yes, just kindly let us know what your meal preference is so we can take note of this. We’ll coordinate your preference with the hotel.
· Can I order other special meals? Only if absolutely necessary, thank you – the two conference lunches are buffets and offer a wide variety to suit all tastes.
· Can I purchase extra meal invitations? Yes. Extra meal invitations can be purchased at the following rates:
d. Who can I speak to for more information on HMA? Please write or call:
Alternatively, please call (632) 8921650 or fax to (632) 8193752, and ask for any of the persons listed above.
e. Can I have a map of the location? For your convenience, kindly refer to the map above which outlines the location of the event with Grand Hilton Seoul’s nearby points of interest (Please see #13b).
f. Other useful links/information Official Tourism Website of Korea: http://english.visitkorea.or.kr/enu/index.kto Conference hotel:http://www1.hilton.com/en_US/hi/hotel/SELGRHI-Grand-Hilton-Seoul-hotel/index.do Universal Currency Converter: www.xe.com/ Korea Travel Guide: http://www.lifeinkorea.com/travel2/ http://www.worldtravelguide.net/country/140/country_guide/Far-East-Asia/South http://www.lonelyplanet.com/south-korea
15. HOTEL AND AIRLINE INFORMATION
a. Where can I stay during the Conference? We have arranged for a variety of choices. Most prefer to stay at the conference venue hotel which is Grand Hilton Seoul. Very nearby and within 10–12 minutes driving distance are three other hotels to choose from (also called satellite hotels). Satellite hotels will be announced soon. These are shown below.
IMPORTANT: HMA room blocks for Grand HIlton Seoul (conference hotel) and for Satellite Hotels are already fully subcribed. HMA committee is asking for more rooms to accomodate HMA delegates.
Conference Hotel: Grand Hilton Seoul
Satellite Hotels: Biwon, Noble, and Amiga Hotel
The hotels for the WOW! Hotel for three nights FREE are to be designated by HMA 2010 secretariat. Please note that reservation are subject to availability, and must be made before July 15, 2010. The hotels applicable for this promo are Noble Hotel, and Amiga Hotel.
Please send us your preferred room category, and we will reserve it for you. We will forward this to the respective hotels and send you the confirmation numbers as soon as we receive it from them. Kindly send us also your credit card details (cardholder's name, credit card number, expiration date). The hotel reservation is confirmed after a guarantee of one night stay with the guest’s credit card.
Note: Room rates above are NOT inclusive of breakfast. Please contact us for special arrangements. Email paulamanlangit@exedraevents.com or call (632) 892 1650.
b. How much do I have to pay for the accommodation?
c. Is my hotel reservation confirmed? The hotel reservation is confirmed after a guarantee of one night stay with the guest’s credit card.
d. Is it ok if we are 3 in a room? Generally, this can be arranged but to be sure please let us know in advance. There will be a nominal charge for the third person. Most hotels can provide an extra bed for the 3rd guest for small additional charge.
e. Can you give me rates of the alternative hotels?
f. How do I get from the airport to the Conference hotel? There are 3 recommended ways to get to the Grand Hilton Seoul: Via (a) Airport limousine bus, (b) Airport taxi, or (c) car rental from the hotel
To reach the hotel by bus from Incheon International Airport, take the No. 6005 (Seoul City Hall route) Airport limousine bus which leaves from bus stop 5B or 12A. The journey takes approximately 45 minutes.
From the Grand Hilton Seoul drop-off point, there will be a courtesy van stationed at the stop which will take you on the Grand Hilton Seoul Hotel.
Typical minimum charge for bus service: KRW 9,000.00 Interval of trips: 20-30 minutes First bus: from airport: 0545 hrs to airport: 0500 hrs (approx.) Last bus: from airport: 2250 hrs to airport: 2040 hrs (approx.)
Airport limousine bus stop point map (Passenger terminal, first floor, Incheon International Airport)
Standard taxis depart from platform 6C and travel time to the hotel is approximately 45 minutes. Please note that there is an additional 20% late night premium between the hours of Midnight and 4AM. Receipt issue and translation are included in the basic service.
A Prestige Taxi service also operates from the airport which includes a car phone service and no late night premium. The service departs from depart platform 8C and the journey time is approximately 45 minutes.
Typical minimum charge for standard taxi: KRW 60,000.00 Typical minimum charge for prestige taxi: KRW 80,000.00
Taxi stop point map (Passenger terminal, first floor, Incheon International Airport)
If you request the rental car service, driver will pick you up at the Incheon airport. The car rental service costs KRW 115.000 for 3 people including the luggage.
Grand Hilton Seoul hotel rental car service is needed to book in advance. Just let us know in advance and we will forward your request to the hotel. Just send an email to paulamanlangit@exedravents.com.
Typical minimum charge for car rental: KRW 115,000.00
g. How much is the taxi, limo, bus, etc. rate? Please see #15f
h. How much is the cost of airline ticket? The cost of a round trip ticket varies according to time of year, class of travel and airline. We suggest you look at Korean Air and your national airline as a start. Then you may want to check out some budget airlines like Cebu Pacific Airlines. As a general rule, the earlier you book your flight the better the rate you might get.
Finally please don't forget your travel agent. Some travel agents can give you a very good package deal that includes airline and hotel.
Please note that the airfare is not included in the registration fee
16. CONFERENCE BAG AND NAME TAG – HOW DO I GET THEM? If you are staying at the conference hotel and or at the satellite hotels, we will give this to you upon check in.
If you live or work within Seoul and there are three or more from your office who registered, we will send the delegate bags to your office.
If you are not staying at the host hotel or at the satellite hotel, you may pick up your Delegate bag and ID at the HMA Secretariat (room number to be finalized) at the conference hotel starting 9:00 AM on Monday, August 16. Please try and avoid the rush by getting your bag and name tag before the start of day of the conference on Thursday, August 19.
The conference bag generally contains
The Meeting of Minds (MOM) complements and enriches the pre-planned programs of HMA through the fuller participation of the attendees. Invariably in a conference of this size, there are delegates who wish to present a topic of their own interest to a small group of other delegates who may have the same interest. Meeting-of-Minds allows speakers, delegates, sponsors and exhibitors to create their own session. Others who wish to listen in or add to the topic can sign up to attend. Arrangements are then made for those with like interests to meet and interact in small groups.
Our event partners and sponsors are as follows:
Strategic Corporate Partner Joint Commission International
Presented in cooperation with Korean Hospital Association Asian Hospital Federation
Organized By Exedra Events
With the support and participation of Johns Hopkins Medicine International International Hospital Federation
Official Industry Partners Microsoft Allied World Assurance Company Austco Marketing & Service (Asia) Ltd. CMPMedica Asia
Conference Partners Astron Healthcare Australian Healthcare and Hospitals Association First Care Medicare The Ho Chi Minh City Medical Association and The Medical Practitioner Society of Ho Chi Minh City Hoan My Medical Corporation Hong Kong Hospital Authority Indian Healthcare Federation Indian Healthcare Quality Forum Indonesian Hospital Association (PERSI) National Association of Health Industry China Private Hospitals Association of the Philippines
Media and Publication Partner ACN Newswire BusinessWorld Korea Economic Daily Medical Products Asia Medical Progress Medical Tribune MIMS Tap Chi Thoi Su Y Hoc The Employer The Trainer Vietnam Business Forum
PR Partners Chayun Public Relations (Official PR Partner) Creative Crest Integrated Public Relations Masso PR PR Society of Indonesia
20. PROGRAM
a. How much is the conference fee? Registration Rates for the HMA Conference on August 19 & 20, 2010:
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Note:
Please click here to register online.
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